2/3/2005

To: Purchasing Agents in the Centralized and Decentralized Ordering Offices

This is a follow up to ensure that Purchasing Agents are notifying vendors that they must register in the Central Contractor Registration system. Purchasing Agents are required to verify that vendors are registered in the Central Contractor Registration (CCR) prior to issuing a purchase order. You do not need to notify BPA vendors or vendors being paid by purchase card. BPA vendors register as part of the BPA establishment process. Vendors being paid by purchase card are not required to register in CCR.

Also, listed below is a sample of instructions that Purchasing Agents could send to the vendor to notify them about registering in CCR.

Purchasing Agents are required to verify that vendors are registered in the CCR prior to issuing the order. Go to https://www.sam.gov/portal/public/SAM/. Under the Government Arena tab, there are prompts that will direct you.

Dear Vendor/Contractor:

CENTRAL CONTRACTOR REGISTRATION

Requires ALL Government vendors and contractors to register in the Central Contractor Registration (CCR).

Vendors/contractors must register before they can receive new awards. To register, go to the CCR web site at https://www.sam.gov/portal/public/SAM/. The main telephone number for CCR assistance is 1-888-227-2423.

The CCR system is the primary vendor-contractor database for all Federal agencies.

Vendors/contractors must update or renew their registration annually to maintain an active status in order to allow payments to continue. It is imperative that you maintain an “Active” status in CCR, as contracts will be awarded and payments made only to “Active” vendors.

Before registering in CCR, you must obtain a DUNS number by calling (1-866-705-5711).