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October 4, 2004

All Federal agencies are required to submit data on their acquisitions to the Federal Procurement Data System - Next Generation (FPDS-NG). This data includes elements such as business size and competition. HHS feeds their data to the FPDS-NG via the Department's Departmental Contracts Information System (DCIS). Over the past several years including FY04, the data for acquisitions over $25,000 has been reported either directly (SF-279) or by batch into the DCIS. Those actions under $25,000 have been reported on a summary report (SF-281). Effective October 1, 2004, all contract actions for awards (contracts, delivery orders, orders against basic ordering agreements, purchase orders, etc.) of $25,000 and less, excluding purchase card transactions unless the purchase card was used as a payment mechanism against a contract, must be entered directly (SF-279) or via batch into the DCIS.

DAP is in the process of developing a system to capture data for actions $25,000 and less. Once development has been completed, training will be provided on how to use the system. Beginning October 1 and until such time as the applications are operational, you are encouraged to keep track of all actions that you issue because these orders will have to be entered into the DCIS system once it goes live.

If you have any questions feel free to contact the DELPRO/Acquisition Helpline on (301) 496-0400.

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