Enhancing Peer Review: New NIH Policy on Post-Submission Application Materials

Notice Number: NOT-OD-10-115

Related Notices

Key Dates
Release Date: July 23, 2010

Issued by
National Institutes of Health (NIH), (http://www.nih.gov)

Effective Date
Applications submitted to the NIH for the September 25, 2010 due date and thereafter


This Notice serves to announce that the new NIH policy on post-submission grant application materials (NOT-OD-10-070; NOT-OD-10-104) will be effective for applications submitted for the September 25, 2010 receipt date and thereafter.  The NIH Best Practice Guidelines for Accepting Additional Grant Application Materials (Revised 03/19/2010) will be rescinded at that time.  This policy does not modify the existing Just-In-Time requirements or any other requests for additional information after the initial peer review. 


For the majority of applications submitted for the September 25, 2010 receipt date and thereafter, the only post-submission grant application materials that the NIH will accept are those resulting from unforeseen administrative issues.  Post-submission grant application materials are those submitted after submission of the grant application but prior to the initial peer review.  This option is to be used when an unexpected event such as the departure of a participant, natural disaster, etc. has occurred, not to correct oversights/errors discovered after submission of the application.

Acceptable post-submission materials include:

All post-submission materials must conform to NIH policy on font size, margins, and paper size as referenced in Part I.2.6 of the applicable application instructions.  NIH additional form pages such as budget, biographical sketches, and other required forms must follow NIH standards for required NIH form pages.  

Unacceptable post-submission materials (for all applications except those listed under Exceptions below) include:


  1. Applications submitted in response to Requests for Applications (RFAs) that have only one due date:

Page Limit for Research Strategy Section

Page Limit for Post-Submission Materials

More than 12 pages

3 printed pages

12 pages

2 printed pages

Fewer than 12 pages

1 printed page

2.  Certain NIH Funding Opportunity Announcements (FOAs) may allow specific other types of post-submission materials to facilitate the goals of the program.  Such stipulations must be specified in the FOA in the NIH Guide for Grants and Contracts (The Guide).
3.  Applications for institutional training and training-related grants only [not fellowships (F series) or career (K series) applications (NOT-OD-10-104)].  The following guidelines apply:

Activity Codes

Page Limit for Post-Submission Materials

Acceptable Post-Submission Materials

  • T32, T34, T35, T90, TU2, T15, D43, K12, KM1, U2R
  • U54 with Kirschstein-NRSA training or institutional career development activities

3 printed pages

  • Updated information and data on:
  • applicant pool
  • admissions
  • enrollment
  • appointments and/or achievements
  • Updated faculty research support

Other training-related activity codes (e.g., R25)

Specified in the FOA

4.  Materials such as devices, videos, or other media that are considered essential to the review and generally are accepted by the NIH Institute/Center (IC) for that type of application will be accepted at the discretion of the NIH Scientific Review Officer (SRO) managing the review.


Post-submission materials must be received by the NIH Scientific Review Officer one month (30 calendar days) prior to the peer review meeting. Post-submission materials will not be accepted if fewer than 30 calendar days remain before the peer review meeting.

Authorized Organization Representative (AOR) concurrence:

Concurrence from the Authorized Organization Representative (AOR) of the applicant organization is required.  Although the content of post-submission materials may originate from the PD/PI, Contact PD/PI for multiple PD/PI applications, or organizational officials, the AOR must send the materials directly to the SRO, or must send his/her concurrence to the PD/PI who will forward the materials and concurrence to the SRO.  A communication from the PD/PI only or with a “cc” to the AOR will not be accepted.



For general inquiries concerning this policy contact: GrantsInfo@od.nih.gov

Weekly TOC for this Announcement
NIH Funding Opportunities and Notices

NIH Office of Extramural Research Logo
  Department of Health and Human Services (HHS) - Home Page Department of Health
and Human Services (HHS)
  USA.gov - Government Made Easy
NIH... Turning Discovery Into Health®

Note: For help accessing PDF, RTF, MS Word, Excel, PowerPoint, Audio or Video files, see Help Downloading Files.