Communicate regularly with stakeholders and referring providers

Conduct regular staff meetings to discuss trial accrual

  • At this point in the lifecycle of a clinical trial, your entire team is taking notice of what is working and what needs improvement. Provide specific opportunities to keep everyone up-to-date on accrual and to open the door to helpful input from the team. When you make clinical trials (and accrual to trials) part of the normal “conversation” among staff, recruitment can get much easier.

Regularly communicate the trial’s accrual status to key staff/stakeholders and seek feedback

  • Effective communication and establishing a rapport are key to keeping referring physicians, community partners, and others positively engaged in recruitment. Don’t just talk about accrual progress and adjustments within your own team; keep others at your institution as well as external stakeholders in the loop. Encourage their continued commitment and emphasize approaches that work. If accrual is not going well, talk about the difficulties and stay open to suggestions. It is almost always better to talk about recruitment difficulties when they are first detected and potentially easier to solve.

Literature and Tools (19)

Image Representing Resource Type (Journal Article)
National Surgical Adjuvant Breast and Bowel Project Study of Tamoxifen and Raloxifene trial: Advancing the science of recruitment and breast cancer risk assessment in minority communities.
Posted: Feb 13, 2013.
McCaskill-Stevens W,Wilson JW,Cook ED,Edwards CL,Gibson RV,McElwain DL,Figueroa-Moseley CD,Paskett ED,Roberson NL,Wickerham DL,Wolmark N. Clin Trials. 2013 Jan 18. [Epub ahead of print]
KEYWORDS: Language or Cultural Barriers, Staff Experience Level, Physician Champions, Women, Minority Groups, American Indian or Alaskan Native, Asian, Black or African-American, Hispanic or Latino, Verbal Communications, Radio, TV, Web, Print Media, Brochure or Flyer, Letter, Cancer, Prevention
Image Representing Resource Type (Journal Article)
Strategies to engage clinical staff in subject recruitment.
Posted: Dec 18, 2012.
Segre LS,Buckwalter KC,Friedemann ML. J Res Nurs. 2011 Jul 01. 16. 4. 321-32.
KEYWORDS: Level of Clinical Trials Knowledge or Awareness, Incentives, Attitudes, Institutional Issues
Image Representing Resource Type (Journal Article)
Patient advocates' role in clinical trials: Perspectives from Cancer and Leukemia Group B investigators and advocates.
Posted: Nov 01, 2012.
Katz ML,Archer LE,Peppercorn JM,Kereakoglow S,Collyar DE,Burstein HJ,Schilsky RL,Partridge AH. Cancer. 2012 Oct 01. 118. 19. 4801-5.
KEYWORDS: Knowledge/Attitudes/Beliefs, Attitudes, Consent, Verbal Communications, Cancer
Image Representing Resource Type (Journal Article)
Interventions to increase enrollment in a large multicenter phase 3 trial of carotid stenting vs. endarterectomy
Posted: Oct 01, 2012.
Longbottom ME,Roberts JN,Tom M,Hughes SE,Howard VJ,Sheffet AJ,Meschia JF,Brott TG,for the CREST Investigators. International Journal of Stroke. 2012 Aug. 7. 6. 447-53.
KEYWORDS: Institutional Issues, Inadequate Staffing, Eligibility, Web, Non-Cancer
Image Representing Resource Type (Report)
Public Engagement and Clinical Trials: New Models and Disruptive Technologies: Workshop Summary
Posted: Jun 22, 2012.
Institute of Medicine. Washington, DC: The National Academies Press; 2012.
KEYWORDS: Verbal Communications

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