Plain Language: Improving Communications from the Federal Government to the Public


Powered by Google

 
 
Home
PL Law
PL Guidelines
Examples
Examples DB
Tips & Tools
Popular Topics
Resources
PL Websites
PL Legacy
Tips & Tools> Guidance> Guidelines Table of Contents> Cover only one topic in each paragraph

Cover only one topic in each paragraph


Limit each paragraph or section to one topic to make it easier for your audience to understand your information. Each paragraph should start with a topic sentence that captures the essence of everything in the paragraph.

Don’t say Say
  1. Notice of a bid advertisement shall be published in at least one local newspaper and in one trade publication at least 30 days in advance of sale. If applicable, the notice must identify the reservation within which the tracts to be leased are found. Specific descriptions of the tracts shall be available at the office of the superintendent. The complete text of the advertisement shall be mailed to each person listed on the appropriate agency mailing list.
  1. Thirty days before the sale, we will publish a notice advertising bids. The notice will be in at least one local newspaper and in one trade publication. It will identify any reservation where the tracts to be leased are located.
  2. We will share information about this process in two other ways. We will mail the advertisement to each person on the appropriate agency mailing list. We will also provide specific descriptions of the tracts at the superintendent’s office.

Putting each topic in a separate paragraph makes your information easier to digest.


PL Guidelines

Think about your audience

Organize

Write your document

Write for the web

Test

 
Home|About Us|Comment on the Guidelines|Privacy and Other Policies|USA.gov|WebContent.gov|Usability.gov
 
Technical support for this website is provided by the Federal Aviation Administration
PLAIN develops and maintains the content of this site

Download Adobe Acrobat Reader.external link

.