Important Changes in NED’s Role as NIH Contact Information Source

The plan calls for all NIH Institutes and Centers (ICs) to eventually transition to NED (the NIH Enterprise Directory) as the authoritative “one stop” source to update NIH contact information. Active Directory will continue to maintain the GAL (Global Access List) and the GAL will remain a valuable information source for look-up purposes; however, NIH personnel will not enter or change information there.

As of April 1, 2006, all Center for Information Technology (CIT) personnel are using NED as the only place to change and update their individual NIH contact information. This NED data is continually flowing to refresh and update the NIH Active Directory (AD). Helen Schmitz, Acting NIH Chief IT Architect, notes that the NIH’s National Heart, Lung, and Blood Institute (NHLBI) has previously implemented this process with success.

How it Works

Currently, NED retrieves data from four sources to create an authoritative person record:

• NIH Human Resources Data Base (HRDB)


• Fellowship Payroll System


• fsaAtlas/JEFIC(databases for foreign visiting scientists, fellows, guests, and volunteers)


• NED Web

An update to a NED record will automatically flow to the following NIH enterprise systems, applications, or databases:

• Background Investigation Tracking System (BITS2)


• CIT Remedy System


• ECARES


• HHS Directory


• Innopac(CC library patrons)


• Integrated Time and Attendance System (ITAS)


• NIEHS People Database


• NIH Badge/Access Control System


• NIH Business System (NBS)


• NIH Business and Research Support System (NBRSS)


• NIH Computer Security Awareness Training Database


• NIH Intramural Database (NIDB)


• NIH Online Orientation Database


• Parking and Transhare (PARTS)


• Radiation Safety Database


• Telephone Operators Switchboard Database


• Transition Center Management System (TCMS)


• Web Sponsor

IMPORTANT NOTE

Federal employees must continue to go to the separate “MyPay” to verify and update private information like legal name, social security number, and home address and phone number. While this information is included in NED, it is not available to anyone but the individual and their Administrative Officer.

NED changes will flow immediately but myPay changes may take up to two weeks.

Need Help?

If you have any questions, please contact the Office of the Chief IT Architect through the Enterprise Architecture Web site or at enteprisearchitecture@mail.nih.gov.

For more information on using NED, you can also refer to the Interface # 234 article What Can NED Do For You?