Personnel Records, HR Operations Team

Our office maintains current and former LANL employee's Official Personnel Folders (OPFs) and Benefits Folders. Contract employee records are kept by the contract company, not LANL.

• Approved contents of OPF (pdf)
• Benefits folder contents (pdf)

Employee files (viewing, accessing, copying)

ID required:

1. Photo identification (passport, drivers license, or state ID card)
2. Written release signed by the employee
3. Credentials (i.e., FBI badge)

Where do I view a file?

Either at the Personnel Records Office in the Otowi or you may contact your deployed generalist for Prims access to view your file

Who has access to view employee files?

• Employee
• Authorized representative of current or former LANS/UC employee. Employees may give written authorization to a representative to review their employee file (i.e., investigator completing a security check).
• Line management
• Hiring officials
• Lab attorneys
• Other agents of the Laboratory (i.e., auditors, assessments office, DOE)
• Security investigators

Request for copies

• Entire folder: submit request to personnel@lanl.gov (allow 30 days)
• Specific documents: submit request to personnel@lanl.gov

Employment verification (verbal, written)

• Phone: (505) 667-4451, option 1
• Fax releases: (505) 667-9496

Name changes for *LANL employees only

• How: in person only
• Where: TA-03, Bldg. 261 (Otowi), Personnel Records
• What to bring: Your new Social Security card showing your new name or your original receipt. No name change can be processed without this information.

* Contractors, send an email to 4myhrprod@lanl.gov and include Z#. If you do not have access to a computer, have your division office administrative assistant send the email.

Other support from HR Operations Team