| Field Definitions
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| Invention Report
Number (This number will automatically be generated by the
iEdison system) |
The Invention Report number is automatically generated by
the iEdison system for a new Invention Report after data has been submitted, checked for errors,
and verified. The number is unique for each reported invention and cannot be duplicated or
recycled. The Invention Report Number cannot be modified by the User.
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| DOE "S" Number
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The DOE "S" Number is
unique to grantee or contractor organizations that receive
awards from the Department of Energy. The iEdison system
will automatically generate a DOE "S" number for such invention
reports. DOE award recipients should make reference to the
DOE "S" number in all correspondence with DOE. |
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| Grantee/Contractor
Organization |
The organization name
is automatically generated by the iEdison system using the
organization information associated with the account of
the user logged on to the system. If the organization name
is missing or does not match your organization, the on-line
session should be terminated immediately and iEdison User
Support notified as soon as possible at edison@od.nih.gov,
(301) 435-1986, or toll-free (866) 504-9552. |
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| Organization DUNS |
The Data Universal Numbering System (DUNS)
number, provided by Dun & Bradstreet, is a nine-digit
number that uniquely identifies a business entity. Entry of
a DUNS number is optional; however, all entered values must
pass a system validation check.
Note: Entry of a DUNS number is not valid
for federal iEdison User Profiles or the NIH iEdison Accounts
Administrator.
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| Grantee/Contractor
Organization Code |
The organization code
is automatically generated by the iEdison system using the
organization information associated with the account of
the user logged on to the system. If the organization code
displayed does not exactly match the first seven digits
of the Invention Report number of the associated invention
report, the on-line session should be terminated immediately,
and iEdison User Support notified as soon as possible at
edison@od.nih.gov,
(301) 435-1986, or toll-free (866) 504-9552. |
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| Invention Docket
Number |
The invention docket number field is provided for the
convenience of iEdison users. The field can be used for a unique identifier designated by the
organization to help track a reported invention internally. Any combination of numbers and letters
may be used for the invention docket number. If no invention docket number is provided, the
iEdison system will use the last 6 digits of the Invention Report number, as the Invention Docket
Number. The Invention Docket Number can be modified by the User. |
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| Invention Title
|
The title reflects the
title of the invention as it appears in the Employee
organization's employee's invention report. |
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| Invention Keyword(s)
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Invention keywords are optional. This field enables the grantee/contractor organization
designate key terms to search and categorize Invention Reports.
The iEdison system allows up to 12 keywords (maximum 30 characters each) to be associated
with each Invention Report. |
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Inventor(s)
First Name
Middle Name
Last Name |
The inventor fields reflect full name of each inventor
associated with the invention. Any combination of upper- and lower-case letters may be used.
The first- and last-name fields may be used to search for inventors associated with the Invention
Report. |
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| Invention Report
Date (mm/dd/yyyy) |
The invention report date
is the date that the invention was initially reported to
the government. The format for this field is mm/dd/yyyy.
Reporting of this date and the corresponding invention
to the government does not constitute a public disclosure
(statutory bar). This date begins the two-year period during
which the title to the invention must be resolved by the
grantee/contractor organization per 37CFR
Part 401.14(c)(2). |
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Primary Agency
(Agency this report will be submitted to) |
Each Invention Report in the iEdison system must include
a primary agency. If the invention has been supported by additional federal agencies,
the iEdison system allows this to also be reported. |
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| Funding Agreements
Agency Designation Grant/Contract Number |
Funding
Agreements - The funding agreement is composed of
the agency designation (the acronym for the agency name)
and the grant or contract number for the supporting agency
that has contributed to the invention.
The iEdison system allows up to 12 funding agreements to
be associated with each Invention Report. The main screen
allows entry of the first funding agreement. Additional
funding agreements may be added using the "Add Grant/Contract
Numbers" button.
Agency Designation -
For Agency Designations see Agency Office Contacts link at the
home page.
Grant/Contract Number
- For each supporting agency, the corresponding grant or
contract number must be provided. The format of the grant
or contract number follows that of the associated agency.
The iEdison system enforces the grant or contract number
format for each participating iEdison agency.
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Subcontract
Information
Subcontract Number
Prime Contractor Name
Prime Contractor City
Prime Contractor State
Prime Contractor Country |
The Bayh-Dole Act provides
for flow down of invention rights. The subcontractor may
retain rights, but is obligated to comply with reporting
requirements to the same extent as the grantee or contractor
organization. IEdison allows reporting of subcontractor
inventions. In addition to the subcontract number to identify
the subcontractor, iEdison allows the subcontractor to identify
the prime contractor: name, city, state and country. This
information lets the government track the flow down provisions
of the law.
The iEdison system allows up to four subcontracts to be
associated with an invention. Subcontractor information
can be added using the "Add/Edit Subcontracts" button. |
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| Title Extension
Years |
The number of title extension
years indicates the amount of time (beyond the default of
two year) for which an extension to elect title has been
requested.
Select the most appropriate value from the list.
0 - Indicates no extension is requested beyond the two years
specified in the regulations (default).
1 - Indicates a one-year extension is requested.
2 - Indicates a two-year extension is requested.
Extension of time to elect title is discussed at 37CFR
Part 401 (Sec. 401.14(c. 2) and Sec.
401.14(c. 4)) |
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| One Year Extension
to File Initial Patent Application |
According to 37CFR
Section 401.14(c.3) the grantee or contractor may request
a one-year extension of time to file an initial non-provisional
patent application. This field in iEdison indicates whether
an additional year has been requested.
No - Indicates no extension beyond the one-year specified
in the regulations is requested (default).
Yes - Indicates a one-year extension beyond the default
is requested. |
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| Date of First
Publication, Sale, or Public Use (mm/dd/yyyy) |
The date of first publication,
sale, or public use establishes the extent of time that
patent rights are protected in the United States. Based
on this date, the so-called bar date, the grantee or contractor
has a one-year statutory period to file a patent application
in the United States. Such a disclosure may take the form
of public presentation, sale, or use. The format for this
field is mm/dd/yyyy. |
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| Explanatory
Notes |
Explanatory notes are
used by the grantee or contractor to convey information
about the Invention Report that will assist government agencies
in understanding the invention.
Examples of when explanatory notes are used include, but
are not limited to:
- Situations in which the Invention Report has been disclosed
jointly by inventors at two organizations, while only one
of the organizations will be reporting on the resulting
invention.
- Instances in which an inventor and/or title have been
transferred to a new organization. |
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| Title Election
Date (mm/dd/yyyy) |
The title election date
contains the legally binding date that the title to invention
rights was elected by the grantee or contractor organization
for the associated invention. This date begins the one-year
period during which the initial non-provisional patent application
must be filed (unless a one-year extension is requested).
The format for this field is mm/dd/yyyy. |
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Invention Status
|
The invention status reflects the current status of the
title to rights to the Invention Report as of the current date. Select the most appropriate status. |
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| Not Elect Title Reason |
The not elect title reason indicates why
the grantee or contractor organization has chosen not to elect
to retain title to the associated invention. |
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| Not Elect Title Other Reason |
If the grantee or contractor has not
elected to retain title to the invention for reasons other
than those available from the list, a brief description of
the other reason for non-election should be entered in the
field provided. |
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| Name of Third Party to
Which Title is Waived |
This field allows the grantee or contractor,
having chosen to waive rights to the invention, to identify
the third party assuming the rights. |
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| Final Invention Rights
Determination |
The Final Invention Rights Determination field indicates
the final determination made by the government as to which
entity holds rights to the invention. |
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| Final Invention Rights
Determination Date |
The Final Invention Rights Determination Date field indicates
the date of the final determination made by the government as to which
entity holds rights to the invention. |
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| Parent Invention
Report Number |
The Parent Invention Report
number is used when more than one invention is bundled together
to form the scope of claims for a patent application. Alternatively,
new intellectual property, i.e. a second invention could
contribute to form a CIP derivative patent application.
Under such circumstances, one invention must be designated
the "Parent." The Parent invention is defined as the invention
through which all associated patents are reported. Secondary
inventions that contribute to such patents are defined in
this relationship as "Child" inventions. Once the Parent/Child
relationship is established in the iEdison system, Child
inventions are no longer able to have associated patents.
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| Organization
Code for Other Organizations to View Invention and Related
Patents |
Two grantee or contractor
organizations often formally contribute to a specific subject
invention. Accordingly, while one of the organizations takes
the lead and bears the responsibility of reporting the invention,
the second organization is provided the ability to view
the Invention Report record.
To allow a second grantee or contractor organization to
view the Invention Report, the lead organization must grant
that permission by indicating the second organization's
code in the field provided. The lead grantee or contractor
organization should contact the secondary organizations
to determine organization codes.
The iEdison system allows up to three organizations to
be granted view-only access. |
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| Current Invention Disclosure
|
iEdison system allows grantee or contractor
organizations to view the most recent invention disclosure
document associated with an invention report. The current
invention disclosure field is only displayed when an invention
disclosure document exists for the invention report. Once
an invention disclosure is uploaded, the "View Current
Document"; hyperlink is used to access the document. Note:
If the invention disclosure document was submitted via paper,
the following text will appear in the window that opens: "This
document was submitted in paper form". |
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| Invention Report Document
Type |
iEdison allows the electronic submission
of the written description of the invention, the so-called
Invention Disclosure, as either a PDF or TIFF document type.
Alternatively, the user may submit plain ASCII text by inserting
in the text box provided or uploading a text document using
the invention disclosure file location field. Finally, the
grantee or contractor may submit the required document in
paper, either via fax or U.S. mail. The invention disclosure
document type field is used to indicate the type of document
being uploaded in the iEdison system. The value indicated
is checked during the upload but is not stored long term
in the system.
Note: The grantee or
contractor organization should be aware that only documents
submitted as PDF, TIFF, or ASCII text will be able to be
viewed through the iEdison user interface. Documents submitted
in paper will be entered into the iEdison database by iEdison
staff, but will not be available for viewing. Select the
appropriate document type from the list.
PDF - Indicates a PDF
version of the Invention Report is provided.
Paper - Indicates a paper
version of the Invention Report was faxed or mailed.
TIFF - Indicates a TIFF
version of the Invention Report is provided.
Text - Indicates an ASCII
Text version of the Invention Report is provided. Text may
be entered into the Invention Report text field or uploaded
using the invention disclosure file location field. |
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| Invention Disclosure
File Location |
The iEdison system allows
grantee or contractor organizations to submit the written
description of the invention, the so-called Invention Disclosure,
electronically as a PDF, TIFF, or Text file. The Invention
Disclosure File Location field enables the iEdison user
to specify the location of the Invention Disclosure to be
uploaded. The path and file name may be entered directly
into the field or selected using the "Browse" button. |
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| Invention Disclosure
Text |
The Invention Disclosure
Text field is an alternative way to supply the written description
of the invention when the document type equals "Text". |
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| Upload Other Document |
The iEdison system allows up to 20 other documents related
to inventions or patents, each 25 MB or less, to be uploaded and associated with an Invention
Report or Patent Report, respectively. Documents uploaded in this field must not be Invention
Disclosures, Confirmatory Licenses, or Government Support Clauses. Deletion of an uploaded
document after it is saved to the record requires Funding Agency action. |
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| Invention Report
Receipt Date |
The Invention Disclosure
receipt date identifies the date the Invention Disclosure
document was received by the government either via paper
or electronic upload in the iEdison system as a PDF, TIFF,
or Text document.
The government verifies that the document has been received
before setting this date. |
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| Research Tools
Guidelines Agreement Accepted |
The government considers
the sharing of unique research resources to be an important
way to enhance the value of government-sponsored research.
Sharing research tools is a general term and condition of
awards. The document, "Principles and Guidelines for Recipients
of NIH Research Grants and Contracts on Obtaining and Disseminating
Biomedical Research Resources" (64 Fed. Register 72090,
December 23, 1999) details such terms. Grantee or contractors
should be aware of such terms and conditions. The Research
Tools Guidelines Agreement Accepted field indicates whether
the sharing of research tools has been agreed to in principle
by the grantee or contractor organization for the associated
invention.
This indicator is applicable only when the invention status
is set to "Licensed as an Unpatented Biological Material
or Research Tool". |
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